Occupational safety, health and injury management
DoT's executives, safety and health representatives, and employees are committed to achieving a workplace environment free of work related injuries and disease, and a standard of excellence in occupational health and safety management.
In accordance with the Public Sector Commissioner's Circular 2009-11: Code of Practice: Occupational Safety and Health in the Western Australian Public Sector (the Circular), DoT complies with the requirements of the Occupational Safety and Health Act 1984, the Workers' Compensation and Injury Management Act 1981.
Management and employees are committed to improved and effective consultation in the workplace.
The three Occupational Health and Saftey (OHS) Subcommittees comprise of safety and health representatives and management representatives. They meet quarterly to discuss matters relating to workplace issues that affect the health and welfare of employees, as well as the continuous improvement of OHS performance. The agenda and meeting minutes for each of the OHS subcommittee meetings and the Corporate OHS Management Committee Meetings are displayed on dedicated OHS noticeboards across all DoT sites.
During the year, the Department discussed and resolved issues raised by employees, reviewed accident and incident forms to ensure hazards were addressed to eliminate or reduce future issues, discussed injury trends and identified preventative measures that promote a safe working environment, at the various committee meetings.
The safety and health representatives, in consultation with management, are responsible for updating the noticeboards. The effectiveness of the OHS Committee meetings is measured by member attendance rates, which subsequently forms part of the key performance indicators reported to Corporate Executive.
Workers' compensation and injury management
DoT has a strong focus on early intervention and return to work. People Managers are trained in the importance of good injury management and return to work procedures, all with the purpose of promoting a supportive, productive and positive workplace.
DoT has a dedicated Workers' Compensation and Injury Management Consultant who manages the workers' compensation claims and supports the management of the non-work related injury management issues.
As of 30 June 2018, DoT had 26 open workers' compensation claims, with 23 employees back at work.
Safety and Health Representatives (SHRs) across 25 DoT workplaces.
Employees were vaccinated for the flu.
Managers trained in OHS and Injury Management.
OHS Management System audit and results
The DoT OHS Management System was audited in 2016 to ensure alignment with relevant health and safety management system specifications (including Australian Standard 4801), its core principles of relevant OHS legislation and DoT's risk profile. The audit was conducted by an external auditor from Ernst and Young, utilising an AS 4801 Audit Tool implementing a number of actions.
DoT has developed and implemented a formal pro-active process to identify risks across all sites. Six hundred and 26 job roles were risk assessed and rated accordingly. All roles that presented with a medium or high risk have been thoroughly reviewed and Job Safety Analysis / Safe Work Practices created. This ensures the employees are aware of the risks, understand what is required of them and are able to work in a manner that is safe for them and those around them.
A DoT OHS Risk Register has been created, including common public sector hazards described in the Circular such as aggression, manual handling, working in isolation, organisational change, inadequate workstations and inadequate work organisation. The DoT OHS Risk Register and supporting documentation facilitates a comprehensive risk management approach.
Each DoT workplace now has a Site Specific Chemical Register. The register is used to document all chemicals brought into the workplace. The register is maintained by management, and the safety and health representative of the site. POD OHS manages the DoT Chemical Register, which contains the combined information from the site specific registers. Every chemical at a DoT workplace has a corresponding Material Safety Data Sheet (MSDS) that has been uploaded to the safety page on the intranet. To date, there are 305 MSDSs available online.
In 2017-18, Occupational Health, Safety and Injury Management training programs were reviewed with the following results:
- POD OHS continues to roll out OHS and Injury Management for Managers' training sessions. DoT currently has 88 per cent of managers trained in their OHS and Injury Management responsibilities.
- All people managers in DoT will now have to undergo a refresher training session every three years. POD OHS is currently in the process of conducting the OHS and IM for Managers Refresher training for approximately 284 managers completion is expected by the end of 2018.
- Ergonomic training sessions were conducted throughout the year for all employees. Vehicle ergonomics was also conducted in all regional offices and for the Remote Licensing Team to promote good ergonomics on long distance driving.
- Manual Tasks, Ergonomics and OHS Induction one-hour training sessions are available to all employees. All new starters at DoT attend the Employee Induction Day, which includes the OHS Induction session.
- Introduction of the WorkPlace Safety Training session is available to all employees and designed to educate DoT employees on their OHS responsibilities.
These sessions were undertaken on site at each business unit and via video conferencing for the regional sites. This allowed for a greater number of managers and employees to attend the sessions.
Other key achievements
In 2017-18, the following achievements and activities supported DoT's management of OHS in the workplace:
- Scheduling of DoT proactive site visits to conduct workplace inspections, risk assessments, OHS audits and onsite training, as per the POD OHS Site Visits calendar for 2018.
- DoT has 34 Safety and Health Representatives (SHRs) across 25 DoT workplaces. All the SHRs have completed the mandatory five day SHR training course. The SHRs currently receive OHS training every quarter (provided by POD OHS) as part of their continuing education.
- The successful relocation of the Midland Business Centre to its new offices included reviewing the office layout, ergonomics, emergency procedures, traffic management, risk assessments and first aid requirements.
- The successful roll out of the 2018 DoT Flu Vaccination Program had a total of 624 DoT employees were vaccinated (43 per cent).
- The DoT Maritime Environmental Emergencies Response (MEER) Safety Management System was developed and implemented, providing guidelines for the development of site OHS Plans for MEER / Marine Oil Pollution (MOP) Emergencies, in alignment with the relevant Occupational Safety and Health legislation.
- The 'Fee for Service Contractor OHS Induction' process and checklist was developed to ensure all non DoT staff working within DoT workplaces are inducted accordingly and understand DoT's OHS requirements.
Our commitment to our employees - DoT's Occupational Health and Safety (OHS) Strategy
DoT is committed to its corporate legislative responsibility to promote health and safety in the workplace.
In support of this commitment, DoT strives to promote and maintain a values driven workplace that encourages employees to bring their passion for life to work and to nurture an environment where all employees can thrive.
DoT's 2017-2018 Occupational Health and Safety (OHS) Strategy is designed to provide a structured approach to OHS for both proactive and reactive health and safety activities undertaken by the People and Organisational Development (POD) OHS Team. It is based on a partnering model with other POD areas of expertise and with the DoT business units. It provides DoT with a structured and fit for purpose safety management system that addresses its legislative obligations and enables business units and line managers to actively manage safety.
The Department has an established injury management program, detailing the steps taken to assist injured employees to return to work as soon as medically appropriate. The procedure focuses on early intervention injury management strategies to effectively allow the injured employee to remain at work or return to work at the earliest appropriate time. The department's injury management procedure is compliant with the requirements of the Workers' Compensation and Injury Management Act 1981 and the Code of Practice (Injury Management) 2005.
All employees can access the department's OHS and Injury Management (IM) information through the department's OHS Management System on the intranet site. OHS and IM information is widely communicated through various training sessions designed for both employees (Employee Induction) and people managers (OHS and IM for Managers). OHS information is also provided through various Occupational Health and Safety Subcommittees.
DoT has three OHS Subcommittees, these are:
- Marine House and Regional Services OHS Subcommittee;
- Driver and Vehicles Services and On Demand Transport OHS Subcommittee; and
- 140 William Street OHS Subcommittee.
Each committee is chaired by the Executive Director or General Manager of the relevant business unit.
DoT's Corporate Executive is strongly committed to OHS management in the workplace. This is demonstrated by its endorsement of the DoT OHS Policy Statement and the establishment of the Corporate OHS Management Committee on behalf of the Director General, DoT.
The Corporate OHS Management Committee supports the effective management of OHS at DoT. More specifically, it is responsible for identifying and implementing OHS initiatives and making recommendations on policy and strategy to the Corporate Executive. The members of the Corporate OHS Management Committee include the Executive Directors, General Managers and POD OHS (DoT OHS Team). The Committee is chaired by the Managing Director of Transport Services.
Our OHS and injury management performance
|Measure||2015-2016(1)||2016-17(1)||2017-18||Target||Comments towards targets|
|Number of fatalities||0 (zero)||0 (zero)||0 (zero)||0 (zero)||Target achieved.|
|Lost time injury and/or disease incidence rate.||2.148||1.2022||0.984(2)||0 or 10% reduction in incidence rate||
Target achieved with continued improvement.There were 13 LTI claims in 2017-18 as compared to 17 LTI claims in 2016-17 and 30 LTI claims in 2015-2016.
|Lost time injury and/or disease severity rate.||13.333||0.00||23.0769(3)||0 or 10% reduction in severity rate||
Target not achieved.Whilst there was a drop in the number of LTI claim in 2017-2018, three of the claims had greater than 60 days off work.
|Percentage of injured workers returned to work within 13 weeks.||90%||100%||76.92%(4)||Actual target to be stated||
10 of the 13 LTI claims lodged in 2017-18 were returned to work within 13 weeks.
|Percentage of injured workers returned to work within 26 weeks.||100%||100%||100%(5)||Actual percentage result||
Target achieved with consistency.All 13 LTI claims lodged in 2017-18 were back at work within 26 weeks.
|Percentage of managers trained in occupational safety, health and injury management responsibilities.||82%||84%||88%||Greater than or equal to 80%||Target achieved.|
The results are sourced from DoT's Annual Reports 2015-16 and 2016-17.
There were 13 lost time injury (LTI) claims lodged in 2017-18, while the number of full time equivalents in was 1320.43.
There were three workers' compensation (WC) claims lodged in 2017-18 with greater than 60 days or more lost from work.
There were 10 WC claims with registered LTIs were returned back to work within 13 weeks.
There were 13 WC claims with registered LTIs were returned to work within 26 weeks.