Apply for PTV authorisation: OD-C (charter), TPT and RPT

Find out how to apply for a PTV authorisation that will allow you to operate as a charter vehicle.

Anyone can apply for a Passenger Transport Vehicle (PTV) authorisation and there will be no limits to when and where they can operate or how many authorisations someone can hold. For more information about PTVs, visit What are passenger transport vehicles?

Need to renew, change or cancel your PTV?

Visit the How to renew, change or cancel a PTV authorisation page.

  Step 1: Ensure your vehicle registration is valid

A PTV authorisation can only be granted to a vehicle with a valid registration. Ensure any outstanding vehicle registration fees are paid prior to applying for a PTV authorisation.

  Step 2: Preparing to apply for a PTV authorisation in the OD-C category

If you are applying for a PTV OD-C authorisation on a vehicle that you own, you will be able to change the MII class during your application.

If you are applying for a PTV OD-C authorisation on a vehicle that you do not own, you will need to:

  • obtain the vehicle owner’s consent; and
  • make sure the vehicle owner changes the MII class on the vehicle to the appropriate type. This can be done by completing the E67: Declaration of Motor Injury Insurance Class form and submitting to On-demand Transport.

If the vehicle owner does not change the insurance class, you will not be able to complete the application.

More information is available on the Motor Injury Insurance page.

The Passenger Transport Vehicles: On-demand Charter fact sheet  contains information about the equipment necessary to operate an OD-C PTV.

Visit Passenger transport vehicle equipment and modifications for information about equipment for PTVs.

ODT_FS_Operating_PTV_OD_C.pdf icon Passenger Transport Vehicles: on-demand charter fact sheet Kb
LBU_F_VL_SD_E67_DecMotorInjuryInsurance.pdf icon Declaration of Motor Injury Insurance Class (Form E67) Kb

  Step 3: Undertake a vehicle inspection

To apply for a PTV authorisation the vehicle must either:

  • Have had a full inspection for PTV OD-C (charter) purposes in the previous three months prior to application; or
  • Be a brand new vehicle first registered in WA in the last 10 days.

If either of these conditions are not met the nominated vehicle must pass the Department of Transport (DoT) vehicle inspection process and comply with DoT’s standards, as per the Transport (Road Passenger Services) Act 2018, Transport (Road Passenger Services) Regulations 2019. If the vehicle has not passed an inspection, you will not be able to successfully apply for the PTV authorisation.

The vehicle may be inspected at an Authorised Inspection Station (AIS) upon payment of the appropriate fee. Information on AIS’, how to book and payment locations are available on the Get a vehicle inspected page.

The ODT119: Vehicle Examination Required form (below) must be completed and a printed version taken to an AIS to have your vehicle inspected. You must make a booking with the AIS for a time to attend. Once the vehicle has passed its inspection, take the “Certificate of Inspection” to a Driver and Vehicle Services Centre to have the vehicle details updated. You can then apply for your PTV authorisation on DoTDirect.

On-demand Booking Services (ODBS) may have their own maximum vehicle age and independent inspection requirements - it is recommended you liaise directly with the ODBS you intend to operate for, if applicable.

Driving instruction vehicles, such as those fitted with duplicate (dual) controls, cannot be authorised as a PTV.

PTVs must also undertake an annual inspection. For further information about annual inspections, visit the Get a vehicle inspected page.

ODT119_F_Vehicle_inspection_form_PTV.pdf icon ODT119: Vehicle examination required Kb
Opens in a new window Transport (Road Passenger Services) Act 2018
External Link Transport (Road Passenger Services) Regulations 2019

  Step 4: Start an application in DoTDirect

Applications for new PTV authorisations can only be made via DoTDirect. You can apply for more than one PTV authorisation at a time, however each vehicle added will be charged an application fee of $15.

Note: you will not be able to save your progress and complete the application at a later time, so ensure you are prepared to complete the full application before starting the process. 

To complete an application for a PTV authorisation in the OD-C category via DoTDirect, you will be guided through the following steps:

  1. Choose which category or categories you wish to apply for authorisation (note that OD-RH and OD-C cannot be selected together; the rank or hail category affords the PTV authorisation holder the rights to operate as on-demand charter as well as rank or hail).
  2. Choose the authorisation period for the PTV authorisation – either 1, 3, 6 or 12 months, or a common expiry date if you have existing PTV authorisations. One month authorisations are not renewable.
  3. Search for your nominated vehicle by licence plate number or VIN/Chassis number. This will bring up details for the vehicle including year of manufacture, make, model and current insurance class (if the vehicle is owned by the applicant).
  4. Declare whether the nominated vehicle has wheelchair capacity that meets the relevant standards, and if so whether it has a hoist or ramp installed and how many wheelchairs it can carry.
  5. If you do not own the vehicle(s) nominated in the application for the PTV authorisation for, you will need to declare that you have the consent of the vehicle owner to do so.

You can follow this process to add multiple vehicles to your application (up to 100 vehicles at a time). Note that adding a large number of vehicles may exceed the $20,000 limit for online payments via DoTDirect; in this case payment will need to be made in person at a Driver and Vehicle Services Centre by choosing ‘lodge and pay later’.

A detailed PTV user guide is available below.

Register for your online account Login to your online account
ODT_P_Passenger_Transport_Vehicles_User_Guide.pdf icon Passenger Transport Vehicle (PTV) authorisations user guide Kb

  Step 5: Review your application

Once you have added all the intended vehicles to your application for authorisations, you will be taken to a screen to review and confirm your application.

This will include:

  • Vehicle details;
  • Current and nominated insurance class;
  • Fee details;
  • Insurance class adjustment costs (if applicable); and
  • A summary of declarations made by the applicant.

 

  Step 6: Pay for your PTV authorisation

After reviewing the application you will be directed to payment.

When paying for your PTV application you will have two options:

  • online via DoTDirect; or
  • in person at a Licensing Centre via cheque or EFTPOS by choosing ‘lodge and pay later’.

Payments can be made quickly and easily in DoTDirect via credit card (Mastercard or Visa).

If you choose to pay in person at a Driver and Vehicle Services Centre, you will need to take note of the account number supplied, as you will need to provide this to DoT staff to process your payment. Alternatively you can access the account number via your DoTDirect account to present at the Licensing Centre. Payment must be made within 7 days of the application being submitted.

A 12 month PTV authorisation will cost $113 for each vehicle, with an application fee of $15 per vehicle. Motor Injury Insurance costs may be incurred too - these amounts will vary between vehicles.

Full fees and charges for PTV authorisations are available on the On-demand transport fees and charges page.

  Step 7: Application complete and authorisation granted

Once payment has been processed, applicants will be emailed an authorisation payment receipt summary, outlining application, authorisation and insurance class adjustment (if applicable).

A copy of the PTV authorisation document will be emailed to the authorisation holder and the vehicle owner (if a third party), and will also be available at any time via DoTDirect.

The driver of a PTV is not required to carry a hard copy of the PTV authorisation document when operating the PTV.

  Redundant licence types as of 2 July 2019

From 2 July 2019, all taxi plates, country taxi-car, regular passenger transport and charter vehicle licences were replaced by a single Passenger Transport Vehicle (PTV) authorisation, with four categories of service:

  • On-demand rank or hail (OD-RH) (taxi);
  • On-demand charter (OD-C);
  • Tourism passenger transport (TPT); and
  • Regular passenger transport (RPT).

Existing taxi plates and licences were transitioned in July 2019, with PTV application fees waived.

As of 2 July 2019, taxi plates no longer hold any value aside from indicating that a vehicle is a taxi.

For further details about PTV transition, visit Changes for passenger transport vehicle owners.

 

Page last updated: Fri Sep 6 2019 3:43:12 PM