Buy a vehicle (transfer licence)

You must advise the Department within 14 days of purchasing a licensed vehicle. Failure to do so may result in a penalty.

  Information for purchaser (buyer)

You must advise DoT within 14 days of purchasing a licensed vehicle. Failure to do so may result in a penalty.

Note:

  • If you submit your transfer online, a transfer form is not required by the Department, however you may wish to obtain proof of purchase documents for your own records.
  • The buyer and seller do not have to transfer the vehicle in the same way (for example, the seller could transfer it online and the purchaser could submit the transfer form).
  • If a transfer invoice has been issued in an incorrect name (excluding a spelling error), you must contact the seller and request a replacement transfer notice or written notification that an error has been made.
  • If you are unable to contact the seller to obtain a replacement transfer notice, a statutory declaration advising that the original notice was incorrect, and can be accepted as an alternative. Proof of identification will be required to effect the changes.
  • If the seller cannot be located, you can complete a statutory declaration vehicle ownership (VL50) form.
  • When we have conducted the relevant vehicle checks, we will contact you within 21 days to advise you of the result. If the transfer is approved, you will be sent an invoice for the vehicle licence duty and transfer fee.
  • If the vehicle being transferred is a farm tractor or tractor plant, the Application for farm vehicle concession (VL39) form is the only form required. This form includes a declaration of vehicle ownership. No further declarations or checks are required.
  • A completed 'Application to Licence or a Vehicle or Transfer a Vehicle Licence' (VL12) form is acceptable as proof of ownership for a registered motor vehicle dealer.
LBU_F_VL_39_LicenceFarmVehicle.pdf icon Application for farm vehicle concession (Form VL39) Kb
LBU_F_VL_MR9_VehicleTransfer.pdf icon Notification of change of vehicle ownership (Form MR9) Kb
LBU_F_VL_186_ProofIdentity.pdf icon Proof of identity: Nominated owner - vehicle licence holder (Form VL186) Kb
LBU_FS_YourSecureID.pdf icon Proof of identity requirements (Fact sheet) Kb
LBU_VL_FAQ_VehicleLicensingSafety.pdf icon Vehicle licensing and safety (Frequently Asked Questions) Kb
LBU_F_VL_50_VehicleDeclaration.pdf icon Vehicle ownership declaration: Statutory declaration (Form VL50) Kb
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  Buying a vehicle - Transfer options

You have the choice of transferring a vehicle using:

  • DoTDirect (option A) or
  • By submitting a form (option B).

Online vehicle transfers are available to individuals and all the information you need to transfer a vehicle into your name is the seller's surname and the vehicle plate number.

Some vehicles cannot be transferred using DotDirect. These include vehicles that are:

  • Part of a court order or deceased estate.
  • To be jointly owned.
  • Being transferred between spouses or de facto partners.
  • Heavy vehicles.
  • Issued with optional plates.

As the buyer or seller you have the choice of transferring the vehicle online using DoTDirect or by submitting a form.

Option A: Transfer a vehicle via your online account

DoTDirect logo

Customers with DoTDirect online accounts can conveniently transfer vehicles online. You can even do it on your mobile phone.

Online vehicle transfers are available to individuals and all the information you need to transfer a vehicle into your name is the seller's surname and the vehicle plate number.

Some vehicles cannot be transferred online. These include vehicles that are:

  • Part of a court order or deceased estate.
  • To be jointly owned.
  • Being transferred between spouses or de facto partners.
  • Heavy vehicles.
  • Issued with optional plates.

If you submit your transfer online, a transfer form is not required by the Department, however you may wish to obtain proof of purchase documents for your own records.

Option B: Transfer a vehicle via a form

If your vehicle cannot be transferred online, it can only be transferred by submitting a transfer form (Notification of change of ownership (Form MR9). Please complete the following process.

  Joint owners and nominated licence holders

In most cases, the owner (purchaser) will be the 'responsible person' for the vehicle. However, when there is more than one owner, all owners of the vehicle will need to nominate a single 'responsible person'.

The following rules apply to all jointly-owned vehicles:

  • A vehicle cannot be licensed in the name of more than one person at a time.
  • Where a vehicle is jointly-owned all owners must complete and sign a Proof of Identity Nominated Owner/Vehicle Licence Holder VL186 form to nominate an eligible individual to be the 'responsible person'.
  • Where there is no change in the joint owners but the nominated owner/licence holder is to change, a Change in Nominated/Joint Owners form E4 is to be completed by all owners. Transfer and vehicle licence duty will not be payable.
  • Where a joint owner or 'responsible person' is to be removed a Change in Nominated/Joint Owners (Form E4) is to be completed by all owners. Transfer and vehicle licence duty will be payable.
  • The nominated owner will be recorded by the Department as the person responsible for the vehicle licence.
  • An individual may not be nominated as the 'responsible person' for a vehicle unless that individual is also a joint owner of the vehicle.
  • The nominated owner must be made aware of their obligations as the 'responsible person'.

Business partnerships and vehicle licences

In the case of a business partnership, when the owners of the vehicle have nominated a 'responsible person', only that person's name will appear on the licence.

If the business is operating under a trading name (and is not incorporated and does not have an ACN) the trading name cannot be recorded on the licence.

Changing or removing the nominated owner/licence holder

If you wish to cancel the nomination of the responsible person and change it to another joint owner, all joint owners of the vehicle must complete and sign a Change in Nominated/Joint Owners (E4) form.

If you cancel the nomination and the new owner/licence holder is not currently also a joint owner, or the previous 'responsible person' is no longer a joint owner, the vehicle must be transferred. Payment of transfer and vehicle licence duty is required.

LBU_F_E4_NomJointOwner.pdf icon Change in nominated joint owners (Form E4) Kb
LBU_F_VL_186_ProofIdentity.pdf icon Proof of identity: Nominated owner - vehicle licence holder (Form VL186) Kb

  Personal Property Securities Register (PPSR)

Man driving a car
Man driving a car

To find out if your vehicle is listed on the Written-Off Vehicle Register or if the car you are buying has money owing on it, check out PPSR online.

To make a PPSR enquiry, you will only need to provide the chassis or Vehicle Identification Number (VIN). Note that there will be no provision for searching or registering an interest by plate or engine number on the PPS Register.

  • PPSR online.
  • Telephone PPSR on 1300 007 777.
  • PPSR online is administered by the Registrar of Personal Property Securities.

PPSR can tell you whether a vehicle, boat or farm machinery has money owing on it (encumbered) before making a purchase. This is important because a third party (e.g. a bank or finance company) may be able to repossess the vehicle you have purchased due to an encumbrance.

A search of the PPS Register will also create a request for vehicle information from the National Exchange of Vehicle and Driver Information System - NEVDIS. Depending on the information NEVDIS holds, this will include written-off and stolen status information (if applicable) in addition to make, model, colour and other information.

External Link Personal Property Securities Register (PPSR)

  Fees and charges associated with a change of ownership

Vehicle licence duty is payable on the grant or transferring of a vehicle licence. It is charged at a percentage rate of the dutiable value of a vehicle. Use our online calculator to find out how much vehicle licence duty is payable when you licence or transfer a vehicle in Western Australia.

Transfer Fee is a fee that represents a cost recovery for the administration of the licensing system when a change of ownership is processed.

Where a vehicle licence is transferred to a new owner it may be necessary to change the insurance class of a vehicle. Examples include vehicles licensed with a concession that attract a reduced Motor Injury Insurance (MII) rate i.e. veteran/vintage vehicles, farm vehicles, ambulances or vehicles previously used as a taxi, omnibus or hire vehicle.

Some clients and vehicles may be exempt from some or all of these charges. Please refer to Concessions for more information.

  Step 1: Complete the vehicle licence transfer form with the seller

You will need to complete a Notification of change of ownership (Form MR9) with the seller as you both need to sign the form.

The seller is required to submit the seller's copy (blue) to us within 7 days and give the Purchaser's copy (red) to you.

Note: If you choose to download a copy of the vehicle transfer form it will not be carbonated. The sellers copy and the purchasers copy must both be completed and signed by you and the seller.

LBU_F_VL_MR9_VehicleTransfer.pdf icon Notification of change of vehicle ownership (Form MR9) Kb

  Step 2: Obtain licence papers and immobiliser information

You (the purchaser) are responsible for ensuring that a Government approved immobiliser is fitted to the vehicle. We therefore recommend you ask the seller if an immobiliser is fitted and if so obtain as many details as you can (e.g. type, date fitted).

Please refer to our web page on immobilisers for detailed information on what vehicles require an immobiliser, exemptions, 'approved' immobilisers and how to get one fitted.

  Step 3: Complete the declaration form, if not exempt (Form VL191)

As discussed above, you are responsible for ensuring a Government approved immobiliser is fitted to the vehicle (if not exempt).

Applications received prior to 1 July 2019

If an approved immobiliser has been fitted

You must complete the Fitment of an immobiliser declaration form below and submit it with your vehicle licence transfer form.

If an approved immobiliser is not fitted, or you are not sure

You must have an approved immobiliser fitted before you can transfer the vehicle (unless the vehicle is exempt).

If you are unsure if the vehicle is fitted with an immobiliser we recommend you take the vehicle to an auto electrician or mechanic. Refer to Yellow Pages (see below, search keyword 'immobilisers').

For more information refer to our web page on immobilisers.

Applications received from 1 July 2019

An approved immobiliser is still required to be fitted to a vehicle however from 1 July 2019, regardless of the date of purchase, the immobiliser declaration is not required (including transfers via DoTDirect and Dealer Online).

LBU_F_VL_191_ImmobFitment.pdf icon Fitment of immobiliser declaration (Form VL191) Kb
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  Step 4: Submit forms and proof of identification

To save time in lengthy queues we recommend you post the forms and supporting documents to us. If required you can attend a Driver and Vehicle Services Centre or regional Agent.

You will need to submit the following documents:

  • 'Purchaser's copy' of the vehicle transfer Form (MR9)
  • 'Fitment of immobiliser' declaration form (if possible)
  • Proof of identification and age - a fact sheet on accepted proof of identity documents is provided below (relevant to individuals only).

Garaging Address (base of operation):

  • In accordance with section 5 of the Road Traffic (Vehicles) Act 2012, vehicles cannot be licensed in Western Australia if they are garaged in another state.
  • You may be required to produce documentary proof of this.

Note:

If the vehicle purchased will be jointly owned, one of the owners will need to be nominated as the licence holder. Please complete the 'Proof of Identity - Nominated Owner/Vehicle Licence Holder' Form VL186 (provided below) and send it with your application to transfer vehicle ownership.

LBU_F_VL_191_ImmobFitment.pdf icon Fitment of immobiliser declaration (Form VL191) Kb
LBU_F_VL_MR9_VehicleTransfer.pdf icon Notification of change of vehicle ownership (Form MR9) Kb
LBU_FS_POI_PrimSec.pdf icon Proof of identity for other Driver and Vehicle Services transactions (Not an initial driver's licence or WA Photo Card) Kb
LBU_F_VL_186_ProofIdentity.pdf icon Proof of identity: Nominated owner - vehicle licence holder (Form VL186) Kb

  Step 5: Pay vehicle licence duty and transfer fee

Upon receipt of the vehicle transfer form, we will invoice you for the vehicle licence duty and transfer fee, plus any upgrade of the licence fee (if a concession was previously applied).

You must pay the invoice within 28 days of it being issued or a penalty will apply. View your payment options.

 

Page last updated: Mon Jul 22 2019 10:46:46 AM