COVID-19: Updates on Department of Transport services

Buy a vehicle (transfer licence)

You must advise the Department within 14 days of purchasing a licensed vehicle. Failure to do so may result in a penalty.

  Information for purchaser (buyer)

You must advise DoT within 14 days of purchasing a licensed vehicle. Failure to do so may result in a penalty.

Note:

  • If you submit your transfer online, a transfer form is not required by the Department, however you may wish to obtain proof of purchase documents for your own records.
  • The buyer and seller do not have to transfer the vehicle in the same way (for example, the seller could transfer it online and the purchaser could submit the transfer form).
  • If a transfer invoice has been issued in an incorrect name (excluding a spelling error), you must contact the seller and request a replacement transfer notice or written notification that an error has been made.
  • If you are unable to contact the seller to obtain a replacement transfer notice, a statutory declaration advising that the original notice was incorrect, and can be accepted as an alternative. Proof of identification will be required to effect the changes.
  • If you have no details of the last vehicle licence holder or the seller is a company and you are unable to contact the company and obtain a seller signature, you can complete a Declaration of Vehicle Ownership (VL50) form.
  • When we have conducted the relevant vehicle checks, we will contact you within 21 days to advise you of the result. If the transfer is approved, you will be sent an invoice for the vehicle licence duty and transfer fee.
  • If the vehicle being transferred is a farm tractor or tractor plant, the Application for Farm Vehicle Concession (VL39) form is the only form required. This form includes a declaration of vehicle ownership. No further declarations or checks are required.
  • A completed Application to Licence a Vehicle or Transfer a Vehicle Licence - Motor Vehicle Dealers (VL12) form is acceptable as proof of ownership for a registered motor vehicle dealer.
  •  A Statutory Declaration: Deceased Estates ( MR172) form, completed by the Executor or Administrator of the Estate, is the only form required if the vehicle being transferred is part of an Estate. 
LBU_F_VL_39_LicenceFarmVehicle.pdf icon Application for farm vehicle concession (Form VL39) Kb
LBU_F_VL_MR9_VehicleTransfer.pdf icon Notification of change of ownership vehicle licence transfer (Form MR9) Kb
LBU_F_VL_186_ProofIdentity.pdf icon Proof of identity: Nominated owner - vehicle licence holder (Form VL186) Kb
LBU_FS_YourSecureID.pdf icon Your Secure Identity: Meeting proof of identity requirements (Fact sheet) Kb
LBU_F_VL_50_VehicleDeclaration.pdf icon Vehicle ownership declaration: Statutory declaration (Form VL50) Kb

  Buying a vehicle - Transfer options

You have the choice of transferring a vehicle using:

  • DoTDirect (option A) or
  • By submitting a MR9 form (option B).

DoTDirect vehicle transfers are available to individuals. All you need to transfer a vehicle into your name is the seller's surname and the vehicle plate number.

Some vehicles cannot be transferred using DotDirect. These include vehicles that are:

  • Part of a court order or deceased estate.
  • To be jointly owned.
  • Being transferred between spouses or de facto partners.
  • Heavy vehicles.
  • Issued with optional plates.
  • Transferring to or from a company/organisation.
  • Where the seller, buyer or vehicle do not match our records.

Option A: Transfer a vehicle via DoTDirect

DoTDirect logo

Customers with DoTDirect accounts can conveniently transfer vehicles online. You can even do it on your mobile phone.

  • To transfer a vehicle, log into your DoTDirect Account and follow the prompts.
  • If you submit your transfer via DoTDirect, a transfer form is not required. We recommend that you keep proof of purchase documents for your own records.

Option B: Transfer a vehicle via a form

If you are unable to transfer your vehicle online, you can submit a manual MR9 form. Please complete Steps 1 to 5 below.

Note: Vehicles transferred from Deceased Estates need a  MR172 form, completed by the Executor or Administrator of the Estate. Please refer to our section on Transferring by court order or deceased estates for more information.

  Step 1: Complete the vehicle licence transfer form with the seller

You will need to complete a Notification of change of ownership vehicle licence transfer (MR9) form with the seller as you both need to sign the form.

The seller is required to submit the seller's copy (blue) to us within 7 days and give the Purchaser's copy (red) to you.

Note: If you choose to download a copy of the vehicle transfer form it will not be carbonated. The sellers copy and the purchasers copy must both be completed and signed by you and the seller.

LBU_F_VL_MR9_VehicleTransfer.pdf icon Notification of change of ownership vehicle licence transfer (Form MR9) Kb

  Step 2: Obtain licence papers and immobiliser information

You (the buyer) are responsible for ensuring that a Government approved immobiliser is fitted to the vehicle. We therefore recommend you ask the seller if an immobiliser is fitted and if so obtain as many details as you can (e.g. factory or type and date fitted).

Please refer to our web page on immobilisers for detailed information on:

  • which vehicles need an immobiliser.
  • exemptions.
  • 'approved' immobilisers and how to get one fitted.

  Step 3: Submit forms and proof of identification

To save time in lengthy queues we recommend you post the forms and supporting documents to us. If required you can attend a Driver and Vehicle Services Centre or regional Agent.

You will need to submit the following documents:

  • 'Purchaser's copy' of the vehicle transfer form (MR9)
  • 'Fitment of immobiliser' declaration form (if possible)
  • Proof of identification and age - a fact sheet on accepted proof of identity documents is provided below (relevant to individuals only).

Garaging Address (base of operation):

  • In accordance with section 5 of the Road Traffic (Vehicles) Act 2012, vehicles cannot be licensed in Western Australia if they are garaged in another state.
  • You may be required to produce documentary proof of this.

Note:

If the vehicle purchased will be jointly owned, one of the owners will need to be nominated as the licence holder. Please complete the 'Proof of Identity - Nominated Owner/Vehicle Licence Holder' Form VL186 (provided below) and send it with your application to transfer vehicle ownership. 

LBU_F_VL_MR9_VehicleTransfer.pdf icon Notification of change of ownership vehicle licence transfer (Form MR9) Kb
LBU_FS_POI_PrimSec.pdf icon Primary & Secondary Proof of Identity Kb
LBU_F_VL_186_ProofIdentity.pdf icon Proof of identity: Nominated owner - vehicle licence holder (Form VL186) Kb

  Step 4: Pay vehicle licence duty and transfer fee

Upon receipt of the vehicle transfer form, we will invoice you for the vehicle licence duty and transfer fee, plus any upgrade of the licence fee (if a concession was previously applied). DoT will send you the invoice by post or you can elect to receive your invoice electronically.

You must pay the invoice within 28 days of it being issued or a penalty will apply. View your payment options.

Video updated: Wednesday, 18 November 2020 8:29 AM



  Joint owners and nominated licence holders

In most cases, the owner (purchaser) will be the 'responsible person' for the vehicle. However, when there is more than one owner, all owners of the vehicle will need to nominate a single 'responsible person'.

The following rules apply to all jointly-owned vehicles:

  • A vehicle cannot be licensed in the name of more than one person at a time.
  • Where a vehicle is jointly-owned all owners must complete and sign a Proof of Identity Nominated Owner/Vehicle Licence Holder VL186 form to nominate an eligible individual to be the 'responsible person'.
  • Where there is no change in the joint owners but the nominated owner/licence holder is to change, a Change in Nominated/Joint Owners form E4 is to be completed by all owners. Transfer and vehicle licence duty will not be payable.
  • Where a joint owner or 'responsible person' is to be removed a Change in Nominated/Joint Owners (Form E4) is to be completed by all owners. Transfer and vehicle licence duty will be payable.
  • The nominated owner will be recorded by the Department as the person responsible for the vehicle licence.
  • An individual may not be nominated as the 'responsible person' for a vehicle unless that individual is also a joint owner of the vehicle.
  • The nominated owner must be made aware of their obligations as the 'responsible person'.

Business partnerships and vehicle licences

In the case of a business partnership, when the owners of the vehicle have nominated a 'responsible person', only that person's name will appear on the licence.

If the business is operating under a trading name (and is not incorporated and does not have an ACN) the trading name cannot be recorded on the licence.

Changing or removing the nominated owner/licence holder

If you wish to cancel the nomination of the responsible person and change it to another joint owner, all joint owners of the vehicle must complete and sign a Change in Nominated/Joint Owners (E4) form.

If you cancel the nomination and the new owner/licence holder is not currently also a joint owner, or the previous 'responsible person' is no longer a joint owner, the vehicle must be transferred. Payment of transfer and vehicle licence duty is required.

LBU_F_E4_NomJointOwner.pdf icon Change in nominated joint owners (Form E4) Kb
LBU_F_VL_186_ProofIdentity.pdf icon Proof of identity: Nominated owner - vehicle licence holder (Form VL186) Kb

  Personal Property Securities Register (PPSR)

Man driving a car
Man driving a car

To find out if your vehicle is listed on the Written-Off Vehicle Register or if the car you are buying has money owing on it, check out PPSR online.

To make a PPSR enquiry, you will only need to provide the chassis or Vehicle Identification Number (VIN). Note that there will be no provision for searching or registering an interest by plate or engine number on the PPS Register.

  • PPSR online.
  • Telephone PPSR on 1300 007 777.
  • PPSR online is administered by the Registrar of Personal Property Securities.

PPSR can tell you whether a vehicle, boat or farm machinery has money owing on it (encumbered) before making a purchase. This is important because a third party (e.g. a bank or finance company) may be able to repossess the vehicle you have purchased due to an encumbrance.

A search of the PPS Register will also create a request for vehicle information from the National Exchange of Vehicle and Driver Information System - NEVDIS. Depending on the information NEVDIS holds, this will include written-off and stolen status information (if applicable) in addition to make, model, colour and other information.

External Link Personal Property Securities Register (PPSR)

  Fees and charges associated with a change of ownership

Vehicle licence duty is payable on the grant or transferring of a vehicle licence. It is charged at a percentage rate of the dutiable value of a vehicle. The percentage rate is determined by the Office of State Revenue. Use our online calculator to find out how much vehicle licence duty is payable.

Where a vehicle licence is transferred to a new owner it may be necessary to change the insurance class of a vehicle. Examples include vehicles licensed with a concession that attract a reduced Motor Injury Insurance (MII) rate i.e. veteran/vintage vehicles, farm vehicles, ambulances or passenger transport vehicles (PTV).

Some new owners and vehicles may be exempt from some or all these charges. Please refer to Concessions for more information.

Vehicle licence duty payable objection

If you consider the dutiable value of the vehicle determined by us too high, you can lodge an objection against the dutiable value with the Commissioner of State Revenue. For more information, or to make an objection, visit the Department of Finance website.

Opens in a new window Department of Finance

 

Page last updated: Thu Jan 21 2021 9:44:53 AM