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What are PTD authorisations?

A PTD authorisation is an annual authorisation the permits a person to drive passengers as part of their paid or volunteer work.

  What is a passenger transport driver authorisation and do I need one?

A PTD authorisation is an annual authorisation that permits a person to drive a vehicle for the purpose of transporting passengers for hire or reward.

You need a PTD authorisation if you drive, or intend to drive, a vehicle for hire or reward.

In deciding whether you need a PTD authorisation, you must consider whether you, as a driver, are receiving a payment or other reward for the driving, and whether the passengers are paying a fee or some other consideration for the transport service. 

 

Learn about passenger transport driver authorisations

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ODT_FS_Who_Needs_PTD_authorisation.pdf icon Do I need a passenger transport driver authorisation fact sheet Kb

  Am I driving for hire or reward?

The Department of Transport (DoT) does not mandate who must have a PTD authorisation. It is up to you, as the driver's licence holder, to consider your intended purpose in driving a vehicle. If you need an authorisation due to the nature of your driving, you can apply for a PTD authorisation via DoTDirect.

The first question for consideration, is whether the vehicle is being used for carrying passengers for hire or reward.

You are generally driving for hire or reward if:

  • the passengers or hirers of the vehicle have paid, or are required to pay, an amount to use the service; or
  • you get paid to drive the vehicle as a primary part of your job, even if the passengers aren’t paying for the service; or
  • you get paid directly by the passengers for the service.

Please note, the information below is provided as a guide only. You should consider your personal circumstances carefully in determining whether or not you require to become authorised as a PTD. 

For further information, the Regulations provide guidance outlining circumstances when passengers are or are not carried for hire or reward.  

Transport is for hire or reward

Transport is for hire or reward Example service
Passengers are paying for the service directly to you as the driver or to a booking service or hirer.
  • On-demand passenger transport:
    • taxi;
    • premium charter;
    • limousine;
    • rideshare; or
    • contracted charter for mine sites, in-bound tours.
  • Dial-a-skipper services.
Passengers are paying for the service as they board or book tickets or through other fees.
  • Regular passenger transport services –timetabled route service with designated stops.
  • Tourism passenger transport service – publicly available tour itinerary both on-road and off-road.
  • School bus services.
Passengers are not paying for the transport service but you are paid to drive as a main part of your job.
  • Community transport service as an employee of the local government or religious, educational, recreational or sporting establishment.
  • Free city CAT bus.
  • Courtesy shuttle service.
Passengers are paying a contribution to trip costs as part of a car pooling arrangement where you are the driver.
  • Private car pool arrangement with more than 9 people in the vehicle, including driver.
You are driving on a volunteer basis but the passengers are paying for the service.
  • Community transport service – e.g. senior citizens shopping transport that charges a fee.

You are generally not driving for hire or reward if:

  • You are driving in a volunteer capacity (not paid or otherwise rewarded) and neither the passengers or hirer have paid in any way.
  • You are driving in a volunteer capacity and the amount being paid by the passengers only covers the running costs of the vehicle, prescribed at 68 cents per kilometre.
  • You are employed by the provider of the transport service but your main duties do not generally include the driving (i.e. the driving is incidental to what you are normally paid to do).
  • You are driving in the course of providing or operating a child care service or as part of your employment in a child care service. 
  • You are driving in a car pooling situation with 9 or less people in the vehicle, including the driver (provided the vehicle is provided by the driver), and:
    • the driver would be undertaking the journey anyway; 
    • the driver or any other person do not ply or tout for the passengers; and
    • the driver or any other person do not make a profit from the passengers’ payments.

  Am I eligible to apply for a PTD authorisation?

You can apply for a PTD authorisation if you: 

  • are aged 20 years old or more; and 
  • hold a current and valid WA drivers licence; or
  • have held a driver’s licence, or the equivalent driving authorisation from another jurisdiction for a period of three (3) years; and
  • have not been disqualified from holding or obtaining a PTD authorisation (i.e. committed a disqualification offence).

  How do I get a PTD authorisation?

You apply for a PTD authorisation online, via your DoTDirect account. Applications for a PTD authorisation cannot be completed using a paper form or by attending a Licensing Centre. 

To get ready to apply, there are some things you can do now:

  1. Check that you meet the eligibility criteria for applying for a PTD authorisation.  
  2. Get a DoTDirect account if you don’t already have one.
  3. Apply for a National Police Clearance (it’s quicker to do this online!) – it will need to be less than 3 months old when you apply for a PTD authorisation. 
  4. If you’ve received a medical renewal letter from DoT recently, you’ll need to complete this to ensure your medical record is up-to-date.  
External Link Australian Criminal Intelligence Commission: National Police Checking Service accredited bodies

  What is a disqualification offence?

Disqualification offences are certain safety and criminal offences recognised in the Transport (Road Passenger Services) Act 2018, associated regulations and other State and Commonwealth law that are more serious in nature. These are mainly offences that point to the criminality, violent tendency or dishonesty of an individual, as well as serious road traffic, drugs and weapons offences.

If you have been charged or convicted of a disqualification offence, this will impact on how the Department of Transport assess your application for a PTD authorisation. 

The impact on your application for PTD authorisation will be determined by:

  • the type of disqualification offence; and
  • whether you have been charged or convicted.

If you have been charged with a disqualification offence, your application for PTD authorisation may be refused. Your application may also be refused if you are assessed as not a fit and proper person.

If you have been convicted of a disqualification offence, your application for PTD authorisation must be refused unless:

  • the conviction has been quashed or set aside; and/or
  • the disqualification period for the offence has passed since the conviction.

Spent convictions

You can apply to get your conviction spent – this means you can avoid disclosing certain old convictions and they will not appear on your National Police Certificate. Please note that some convictions are not able to be spent.

Visit the WA Police Spent Convictions FAQs for further information on how to apply for a spent conviction, or Legal Aid Western Australia for further support.

External Link WA Police: Spent convictions FAQs
External Link Legal Aid Western Australia: spent convictions

  How much does a PTD authorisation cost?

There are two costs associated with a PTD authorisation:

  • an initial $28 application fee, when a driver first applies for a PTD authorisation; and
  • an annual $88 authorisation fee. 

The $28 application fee is only payable when the driver first applies for PTD authorisation; if they renew their authorisation before it expires they will only need to pay the $88 annual authorisation fee in subsequent years. 

If a driver does not renew their PTD authorisation by the renewal date and allows it to lapse, they will need to pay the application and authorisation fees to apply for a new PTD authorisation. 

The annual PTD authorisation fee will recover the cost of the ongoing monitoring of drivers’ suitability to drive a vehicle for hire or reward – previously this cost has been covered by the taxpayer. 

DoT share data with the WA Police and Department of Justice to monitor convictions and charges against F and T extension holders. Until now, DoT has not sought to recover this cost. With the introduction of PTD authorisations, the cost of maintaining public safety will be met by the passenger transport industry.

PTD authorisation fee waiver

If you are an existing F or T extension holder and apply for a PTD authorisation in the first four months, you will be exempt from paying the first year’s authorisation fee (the $28 application fee will still apply). Applications received after this date will need to pay the full authorisation and application fees.

  When should I apply for a PTD authorisation?

If you do not hold an F or T extension already, you must apply for a PTD authorisation before you start driving a vehicle for hire or reward. You can apply for a PTD authorisation from 1 July 2020 onwards via DoTDirect.

F and T extensions will continue to be valid as a driving authorisation for 12 months from July 2020. After this date, F or T extension holders must have a PTD authorisation if they wish to continue to drive.

If you currently hold an F or T extension, you must therefore apply for a PTD authorisation before the end of the 12 month transition period. Remember to leave enough time for your application to be assessed before the transition period finishes.

During the transition period, the authorisation to drive a passenger transport vehicle for hire or reward comprises:

  • F extension;
  • T extension; and
  • PTD authorisation.

Why won’t I be automatically transitioned?

New rules for the passenger transport industry that will come into effect in mid-2020 will set criteria for a person to be granted a PTD authorisation that are different to that of an F or T extension. This includes a number of criminal offences that will automatically disqualify a person from being able to hold a PTD, either permanently or for periods of up to one, five or ten years.

All current F and T extension holders will therefore need to be re-assessed against these driver disqualification offences, as part of a new application for PTD authorisation.

  What does a PTD authorisation look like?

Passenger Transport Authorisation - sample
Passenger Transport Authorisation - sample

A PTD authorisation is supplied as a PDF document. It includes the:

  • authorisation holder’s name;
  • authorisation expiry date;
  • authorisation number;
  • authorisation issue date;
  • due date for the holder’s next Commercial Driver Medical; 
  • due date for the holder’s next National Police Certificate; and
  • any conditions of authorisation.

Once you are granted a PTD authorisation, your PTD authorisation document will be sent to you via email.

Unlike with an F or T extension, your PTD authorisation status will not be printed on the back of your driver’s licence card, and a new card will not be issued to you.

If you drive an authorised passenger transport vehicle (PTV), you must display driver identity information including your PTD authorisation number. 

Your PTD authorisation number can be found on your PTD authorisation document:

  • If you currently hold a taxi driver ID card and a T extension, your PTD authorisation number will be the same as your taxi driver ID number. 
  • If you currently hold an F extension, your PTD authorisation number will be 5 or 6 digits long (e.g. 89000 or 890000).
  • If you are a new PTD applicant (i.e. you do not currently hold an F or T extension) then your PTD authorisation number will be 6 digits long (e.g. 122000).
ODT_P_PTD_authorisation_document_sample.pdf icon PTD authorisation document – sample only Kb

 

Page last updated: Tue Sep 22 2020 3:54:10 PM