COVID-19: Updates on Department of Transport services

How to apply for a PTD authorisation

A PTD authorisation is an annual authorisation that permits a person to drive a vehicle for hire or reward. PTD authorisations will commence in July 2020.

Current processing times for PTD authorisation applications:

  • New applications: 4 days

  • Existing F and T extensions: 8 days* 

Please note: DoT is currently processing a higher-than-usual number of PTD applications. If you’re an existing F or T extension holder, you may need to wait for your application to be processed – remember, you can still continue driving for hire or reward while you’re waiting for your application to be assessed.

  Do I need a PTD authorisation?

A PTD authorisation is an annual authorisation that permits a person to drive a vehicle for hire or reward.

You need a PTD authorisation if you drive, or intend to drive, a vehicle for hire or reward.

In deciding whether you need a PTD authorisation, you must consider:  

  • If you, as a driver, are receiving a payment or other reward for the driving, and 
  • If the passengers are paying a fee or some other consideration for the transport service.

To help you decide, or for more information, visit What are passenger transport driver authorisations?

  Am I eligible to apply for a PTD authorisation?

You can apply for a PTD authorisation if you: 

  • are aged 20 years old or more; and 
  • hold a current and valid WA drivers licence; and
  • have held a driver’s licence, or the equivalent driving authorisation from another jurisdiction for a period of three (3) years; and
  • have not been disqualified from holding or obtaining a PTD authorisation (i.e. committed a disqualification offence).

  Before you apply

Get a DoTDirect account

Applications for PTD authorisations can only be made online via DoTDirect

DoTDirect is our secure online portal where you can access all your transport licences and contact information at any time. You can register online – you will need:

  • a current WA driver’s licence;
  • an email address; and 
  • all your vehicle details, including the VIN (check your vehicle licence renewal notice).

If you do not have a vehicle licenced in your name, there are three ways to register:

  • go to DoTDirect and request an access code to be posted to you when you register; or
  • call 13 11 56; or
  • visit a Licensing Centre.

Medical assessment

To maintain or renew a PTD authorisation, you will need to complete medical assessments on an ongoing basis of intervals up to five years. The exact interval will depend on your individual medical assessment.

Existing F and T extension holders

If you’re an existing F or T extension holder, you will only need to supply a medical assessment if you have a medical due within three months of the date you apply. 

DoT will send you a reminder letter 12 weeks (three months) before your medical is due.

New applicants

If you are a new applicant, or an existing F or T holder whose medical is due within three months of applying, you will need to complete a medical assessment before applying for a PTD authorisation. 

You will need to take the below forms to your health professional:

  • M106A: Medical Assessment Instructions; and
  • M107A: Medical Assessment certificate: Fitness to drive
Make sure you fill out M106A: Medical assessment instructions before your appointment.

Your health professional will assess your medical suitability to be a commercial vehicle driver. They will then:

  • forward the completed medical assessment certificate to DoT; or
  • return the medical assessment certificate to you – you can upload this when you apply for a PTD authorisation.

If your health professional is forwarding your medical assessment certificate to DoT, you will need to let us know your health professional’s name and the name and suburb of their practice – we can match the details and process your application faster.

DoT will not actively contact your doctor for a copy of your medical assessment – it is your responsibility to ensure that DoT receives the documentation from your medical professional.

National Police Certificate

To apply for a PTD authorisation, you will need to upload a National Police Certificate (NPC) that is less than three months old. You can apply for an NPC online from any accredited organisation. The Australian Criminal Intelligence Commission has a list of all accredited organisations.

There are certain offences that may make you ineligible to hold a PTD authorisation if you have been convicted of them. Visit the Driver disqualification offences webpage for more information.

Warning – saving and inactivity

Make sure you are ready to complete your application when you start applying – you cannot save your application. If you leave the DoTDirect screen or there is no activity for 30 minutes the system, will time out and the application will be lost.

User guide

The Passenger transport driver authorisation user guide is provided below, to help you complete your PTD authorisation application.

LBU_F_DL_M106A_MedicalAssesstInst.pdf icon Medical assessment instructions (Form M106A) Kb
LBU_F_DL_M107A_MedicalFitnessToDrive.pdf icon Medical assessment certificate: Fitness to drive (Form M107A) Kb
ODT_P_Passenger_Transport_Drivers_User_Guide.pdf icon Passenger transport driver authorisation user guide Kb

  Step 1: Eligibility check

You can apply for a PTD authorisation if you: 

  • are aged 20 years old or more; and 
  • hold a current and valid WA drivers licence; and
  • have held a driver’s licence, or the equivalent driving authorisation from another jurisdiction for a period of three (3) years; and
  • have not been disqualified from holding or obtaining a PTD authorisation (i.e. committed a disqualification offence).

Based on information DoT already has, such as your driver's licence details, the application system will automatically check some of the eligibility criteria. If you are not eligible, you will not be able to apply for a PTD authorisation and you will be given the reason why.

  Step 2: Character suitability

You will be asked questions regarding your character suitability, including whether:

  • you have previously held a PTD authorisation or equivalent authorisation from another State or Territory, that has been cancelled or had an application refused; and
  • you have been charged with or convicted of a disqualification offence.

This is also the step where you upload your NPC – make sure this is an acceptable file type (.PDF, .TIF, .JPG, .JPEG, .PNG, .BMP). There is a total file size limit of 7Mb for all documents uploaded to your PTD application. 

PTD authorisation application: character suitability
PTD authorisation application: character suitability

  Step 3: Medical suitability

This step applies to new applicants, or existing F or T extension holders whose medicals are due within three months of applying. 

You will need to:

  • upload your medical assessment certificate – make sure this is an acceptable file type (.PDF, .TIF, .JPG, .JPEG, .PNG, .BMP);
  • provide your health professional’s name, and the name and suburb of their practice.

There is a total file size limit of 7Mb for all documents uploaded to your PTD application.

If you are an existing F or T extension holder whose medical assessment is not due within three months of applying for a PTD authorisation, you will not see this screen and will be taken immediately to Step 4: Review and complete application.

PTD authorisation application: medical suitability
PTD authorisation application: medical suitability
LBU_F_DL_M106A_MedicalAssesstInst.pdf icon Medical assessment instructions (Form M106A) Kb
LBU_F_DL_M107A_MedicalFitnessToDrive.pdf icon Medical assessment certificate: Fitness to drive (Form M107A) Kb

  Step 4: Review and complete your application

At this step you will need to review your application details – if you wish to edit anything, click “Previous” to reach the relevant section.

You will then need to:

  • read the privacy statement and declare that you have read and understood it by checking the box below the statement; and
  • check all the boxes to declare you acknowledge important information about your application.

At this step you will need to review your application details – if you wish to edit anything, click “Previous” to reach the relevant section.

You will then need to:

  • read the privacy statement and declare that you have read and understood it by checking the box below the statement; and
  • check all the boxes to declare you acknowledge important information about your application. 
PTD authorisation application: review and complete application
PTD authorisation application: review and complete application

  Step 5: Pay the application fee

The application fee for a PTD authorisation is $28.00 – this must be received for your application to be assessed. You can pay online with Visa or Mastercard.

This fee recovers the cost of DoT assessing your medical fitness and character suitability to hold a PTD authorisation.

Visit On-demand transport fees and charges for further information.

  Step 6: Department of Transport assessment

DoT will assess your application – if we require further information, we will be in touch via email. 

You will receive an email notifying you that the outcome of your assessment is ready to view in DoTDirect.

Whilst we endeavour to complete all applications in a timely manner, there is no set assessment period due to a number of factors, including:

  • the complexity of the application;
  • lack of required information provided by applicants or health professionals;
  • further information requiring follow-up; and
  • resources being available to assess applications and ensure that applicants meet the criteria required to hold a PTD authorisation. 

Not undertaking these checks and balances may put community safety at risk.

  Step 7: Pay the authorisation fee

If your PTD authorisation application is approved, you will receive an invoice for your annual authorisation fee – your authorisation is not valid until you have paid this fee.

The authorisation fee is $88.00. Existing F or T extension holders will have their first authorisation fee waived if they apply for a PTD authorisation before 31 October 2020.

The annual PTD authorisation fee will recover the cost of the ongoing monitoring of drivers’ suitability to drive a vehicle for hire or reward – previously this cost has been covered by the taxpayer. 

Visit On-demand transport fees and charges for further information.

  Maintaining a PTD authorisation: medicals and NPC

To maintain a PTD authorisation, you will need to:

  • pay the annual authorisation fees when the PTD authorisation is up for renewal;
  • provide a new NPC every five years; and
  • undergo a medical assessment on an ongoing basis at an interval dependent on your individual medical assessment (up to five years).

How will I know when to get a medical assessment? 

You will receive a medical assessment notice about 12 weeks before your existing medical assessment is due to expire. If you hold a PTD authorisation, you can also view your medical due date in your DoTDirect account. 

Your doctor may submit your medical assessment to DoT or you may upload a copy via DoTDirect. When DoT receives your new medical it is assessed against the Austroads fitness to drive standards. This may mean that the medical period assigned to you by DoT is different to what your doctor recommends. 

Can I check when my next medical assessment is due? 

Yes. If you have a PTD authorisation, there are two ways that you can check your next medical assessment due date.

  1. Checking your PTD authorisation document – when your PTD authorisation is granted DoT email this document to you. The PTD authorisation document shows your next medical assessment due date. 
     
  2. Log into your DoTDirect account, select On-demand Transport at the top of the page. Click "Passenger transport drivers", then "Authorisations in force". Then click the PTD authorisation; your next medical assessment due date will be listed here. 

If you have an F or T extension (and do not hold a PTD authorisation), your next medical due date will likely align with your driver’s licence renewal – the renewal date for your driver’s licence is shown in your DoTDirect account. Alternatively, you can call Department of Transport on 13 11 56 to ask when your next medical assessment is due. 

I previously had an F or T extension. Why is my medical due date different now that I have a PTD authorisation?

To maintain the previous F and T driver’s licence extensions, medical assessments were required more frequently once a driver turned 45. 

As this is no longer the case with passenger transport driver (PTD) authorisations, many drivers may now find that their medical assessment due date does not align with their drivers licence or PTD authorisation due date. 

Opens in a new window Austroads: National standards for assessing a person's fitness to drive

  Get a copy of your PTD authorisation

When you were first granted your PTD authorisation, DoT sent a PDF copy of your authorisation to the email address you use to access DoTDirect. You can use this PDF as proof of your PTD authorisation.

You can also view the key details of your PTD authorisation through DoTDirect, including:

  • authorisation number;
  • issue date;
  • expiry date;
  • status;
  • commercial driver medical due date; and
  • National Police Certificate due date.

To view these details, log into your DoTDirect account on your computer or phone and:

  1. Select the On-demand Transport tab at the top of the screen.
  2. Click Passenger transport drivers, then Authorisations in force.
  3. Click the PTD authorisation and take a screenshot of the authorisation details.

At this stage you cannot view a copy of your PTD authorisation document in DoTDirect – this feature will be available by 2021.

Your booking service may have additional requirements for confirming your PTD authorisation status.

  Driver's licence check (online)

Please use this handy feature to check whether your driver's licence is current.

Driver's licence check (online)
 

 

Notes:

  • The information provided on the status of your driver's licence is only current as at the time and date of the response. Even though our records may indicate that your driver's licence is valid, there may be outstanding or current sanctions against your licence applied by the Department of the Attorney General which may render your licence invalid.
  • In addition to this enquiry you should also perform a further verification on the Department of the Attorney General's website: Search licence suspensions (unpaid fines) online (see link below).

A Learner's Permit is not a valid licence and its details will not be displayed.

Opens in a new window Western Australian Police: Infringements and notices requesting information
Opens in a new window Attorney General's Department: Online licence suspension check

  Demerit point check (online)

The online demerit point enquiry tool allows a driver who holds a WA driver’s licence or learner’s permit to check details of infringements issued, demerit point penalties and demerit point expiry dates and demerit points notices issued for service.

This enquiry is for Western Australian licences only.

If you require a copy of demerit point notices served on you for your insurance company, you will need to attend a DVS centre with primary and secondary identification and complete a Request for a certified copy of excessive demerit points notice (E16) form. A fee is payable.

Certified copy of excessive demerit points notice fee

Fee type Fee
Certified copy of Excessive Demerit Points Notice (EDPN) fee $20.80
Demerit point check (online)
 

Visit the Western Australia Police Force website for more information about obtaining a record of traffic infringement notices issued to you, for viewing an image of a driver for a traffic infringement notice, or for paying a fine.

Visit the WA Department of Justice eCourts portal to find out if your driver’s licence has been suspended for the non-payment of a fine or infringement.

External Link WA Department of Justice eCourts portal
Opens in a new window Western Australian Police: Infringements and notices requesting information

 

Page last updated: Fri Nov 20 2020 9:38:55 AM